Create an Invoice
Create an invoice as you normally do: manually, with a plugin or with a workflow.
Switch to the Stellarise Connector view
When working with invoices, so you can see Connectorly for Dynamics 365 and Xero related information, use the Stellarise Connector view, which is added as part of the Connectorly solution as follows:
Invoice on the Unified Interface
After you have selected the Stellarise Connector view, you will see three new sections; Stellarise Connector, Xero Details and Sync History.
Check the Stellarise Connector fields
These fields are visible in the Stellarise Connector View and hold values that control how Connectorly creates the invoice. Check them and make changes as appropriate:
Same section on Unified Interface.
The Connectorly to use to synchronise the invoice to Xero. It's possible to install multiple Connectorly if you have a situation where you have a single Dynamics 365 instance but multiple trading companies, each with their own Xero.
Sales Invoice, Purchase Invoice, Credit Note.
Line Amount Types
Exclusive or Inclusive. This refers to the Invoice Amount and whether or not it is inclusive or exclusive of Tax.
The Xero Branding Theme to apply once the invoiced has been synchronised.
Bundled product header only
If Yes, Connectorly sends only the Product Bundle with the price and will ignore all related invoice lines in Microsoft Dynamics 365. If No, Connectorly sends all invoice lines from Microsoft Dynamics 365 to Xero. The Product Bundle will be created with quantity and price. The child lines will be synchronised as description only to Xero.
Send email from Xero
If the email sending is enabled under Connectorly Settings, the user can control the email sending for each invoice by using this option. When new invoice created the value from Connectorly Settings will be copied to the invoice automatically.
Wait 10 minutes
Every 10 minutes, Connectorly looks for new invoices to synchronise. How does it recognise them? The rules for syncing an invoice from Microsoft Dynamics 365 to Xero are as follows:
The invoice must be created after you installed the Connectorly. (This is because invoices created prior to installation will not have the Xero Details shadow entity.)
A valid, working Connectorly must be selected against the invoice.
Date Delivered MUST be set as today or in the past.
Xero Details → Export Status MUST be set to 'No'
The invoice MUST have at least one invoice line.
Each invoice line with a quantity must have an Account Code set. If you have set a default, or if you are syncing products with account codes, you don't need to set this again here (although you may override it). An invoice line with a write in product with no default Account Code set will not sync. See Configuring Connectorly for details on how to set defaults.
If all of these conditions are satisfied, the invoice is automatically picked up by Connectorly and synchronised with Xero.
Compare the invoice in Dynamics 365 and Xero
Compare the Invoice in Dynamics 365 with Xero. You should see the same details - here is an example of an invoice in Dynamics...
...with the same invoice in Xero:
Check the Xero Details Section
Xero Details shows details of the "Shadow Entity" that holds the Connectorly synchronisation state for the Invoice.
On the Unified Interface:
Reference to the corresponding Microsoft Dynamics 365 Invoice.
Xero Invoice Number
Shows the invoice number in Xero once the invoice is synchronised.
Xero Invoice URL
A clickable URL populated when the invoice is transferred to Xero that allows you to directly open the corresponding Invoice in Xero.
No, Yes, Failed. 'No' is the default status and means that the invoice has not yet been synchronised. 'Yes' means that the invoice has been synchronised and 'Failed' means that the invoice has tried to be synchronised, but something went wrong.
The date when the invoice was successfully synced with Xero.
The owner of the Dynamics 365 record, a standard Dynamics field.
Check the Sync History
The Sync History gives an audit of attempts to synchronise the invoice with Xero. It contains the steps and actions performed on the invoice during its synchronisation.
What has been synced?
Synchronising your first invoice from Microsoft Dynamics 365 to Xero does not involve re-keying anything into Xero; the details in Dynamics 365 will be transferred to Xero including related Accounts, Contacts and Invoices. The calculated tax, invoice status, amount outstanding and overdue will be synced from Xero back to Dynamics.
For a full list of Entities/Fields that are synchronised and updated, please refer to: